Services
Corporate secretarial
Efficient – Thorough – Reliable
Service and product description
This service is delivered by our professional partners, assisting clients in executing and managing administrative and legal activities, ensuring full compliance with Vietnamese legal regulations. The outsourced company secretarial services include:
- Managing company records and documents, ensuring accurate and complete information storage.
- Handling legal procedures related to company registration, amendments, and other legal requirements.
- Drafting and archiving meeting minutes, contracts, and other legal documents.
- Providing notices for meetings and supporting the organization of board of directors’ meetings.
- Managing and using the company seal in accordance with legal regulations.
- Monitoring and ensuring that administrative tasks are completed on time, in line with legal requirements.
- Providing detailed guidance on administrative and legal processes to help businesses easily fulfill their obligations.
Service deliverables include: Meeting minutes, legal reports, contract documents, registration and amendment records, along with detailed guidelines on administrative and legal procedures.
Our objective is to help businesses maintain accuracy and timeliness in administrative and legal tasks, minimize legal risks, and enable them to focus on core business activities and enhance governance efficiency.
We are committed to providing services consistent with Crowe Vietnam’s established and evolving brand personality.
Context for utilizing our services
Newly Established or Expanding Businesses in Vietnam: Require full compliance with Vietnamese legal regulations, from company registration and information changes to other administrative procedures.
FDI Enterprises and Joint Ventures: Must comply with Vietnamese laws and ensure transparency in transactions and governance activities. The service supports legal procedures related to company registration, amendments, and proper records management as required by Vietnamese law.
Businesses Seeking to Optimize Administrative Processes: Need to reduce administrative workload to focus on core business objectives. This service helps businesses organize and manage administrative tasks efficiently, including filing records, preparing meetings, and managing company documents, enabling smooth and timely operations.
Service process
Step 1: Requirement Assessment and Analysis
- Conduct a survey of the company’s current operations.
- Identify legal compliance and administrative procedure requirements.
- Assess necessary documents and records to ensure legality.
Step 2: Drafting and Preparing Legal Documents
- Draft meeting minutes, contracts, and related documents.
- Prepare registration and amendment dossiers for company information.
- Ensure all documents are thoroughly prepared and legally compliant.
Step 3: Execution of Administrative and Legal Procedures
- Carry out registration procedures and company information updates.
- Prepare and submit required filings when necessary.
- Ensure all procedures are completed on time and in compliance with legal regulations.
Step 4: Record Management and Archiving
- Systematically archive all critical company documents.
- Ensure records are readily available for inspection and review at any time.
- Accurately manage meeting minutes, contracts, and legal paperwork.
Step 5: Meeting Notifications and Organization
- Provide meeting notifications to directors and staff.
- Prepare necessary materials and documentation for meetings.
- Ensure information is communicated fully and in a timely manner.
Step 6: Monitoring and Ensuring Compliance
- Remind and monitor the company to complete tasks on schedule.
- Ensure all administrative and legal procedures are fulfilled in accordance with regulations.
- Minimize legal risks and ensure the business fully complies with legal requirements.
Timeline for service delivery
Our company secretarial services are provided continuously based on the client’s needs; therefore, the execution timeline is not fixed but flexibly adjusted according to each phase and specific requirement.
We are always ready to support businesses throughout their operational journey from establishment to any subsequent changes including maintaining records, filings, organizing meetings, and completing administrative procedures.
In urgent cases or major changes, we apply special measures, mobilize additional resources, and flexibly adjust the process to ensure the service is delivered efficiently and on time.
We are committed to providing services consistent with Crowe Vietnam’s established and evolving brand personality.
Quotation process and service fees
To prepare and send you a tailored quotation, we kindly request that you provide relevant information via our form and/or through an in-depth discussion. Based on the information collected, we will analyze your needs and specific requirements in order to:
- Assess the feasibility of service delivery: Determine whether we can provide the requested service appropriately and at a guaranteed quality level.
- Advise on optimal solutions: Recommend alternative solutions (if any) to help optimize efficiency and cost-effectiveness for your organization.
If we are able to support you, we will propose a reasonable fee based on:
- An estimated workload of the engagement;
- The level of professional expertise required from our team.
Estimated response time: The quotation process will be completed within 12 to 24 hours upon receiving your request.
Frequently asked questions
1. Is company secretarial service mandatory for businesses?
While it is not mandatory for all businesses, using company secretarial services helps ensure legal compliance and enhances management efficiency.
2. What are the benefits of using company secretarial services?
The benefits include:
- Ensuring legal compliance: Helping businesses fully comply with legal regulations and avoid violation risks.
- Saving time and resources: Allowing businesses to focus on core activities and reduce administrative burdens.
- Effective record management: Organizing and managing documents systematically, making them readily available for inspection and review.
- Professional meeting organization: Supporting meeting notifications, organization, and preparation of necessary materials.
- Enhancing credibility: Increasing professionalism and building trust with partners, clients, and investors.
3. Do you provide support for tax reporting preparation?
Company secretarial services primarily focus on administrative and legal tasks; however, we can coordinate with other departments to ensure timely and accurate preparation of tax reports.
4. Are company secretarial services confidential?
We are fully committed to ensuring the absolute confidentiality of all client information and documents.
Client and partner profiles
We aspire to collaborate with clients and partners who are committed to:
Kindness
Being ethical towards clients, employees, and partners through honesty, transparency, and respect for the legitimate interests of all parties.
Legal Compliance
Adhering to all relevant business regulations, including licensing, accounting, taxation, mandatory insurance, labor, goods, and environmental requirements.
Sustainable Development
Balancing profitability with the long-term interests of the community. Building a brand founded on trust and respect from clients and society.
Brand commitment
Crowe Vietnam is committed to building and delivering on its brand personality, with the goal of fostering trust and providing an exceptional experience throughout our journey with clients and partners.
High professional quality at a reasonable cost
Crowe Vietnam is committed to delivering high quality solutions and services at reasonable costs, ensuring an exceptional client experience. We consistently strive for differentiation and continuously enhance the professional capabilities of our team to best meet the evolving needs of our clients.
Professionalism
All our work is carried out meticulously and professionally, both in form and content. We maintain clear and detailed processes and guidelines to ensure efficient organization and execution. Work quality is always our top priority, strictly adhering to professional standards and best practices, while upholding the highest level of professional ethics.
Integrity and Kindness
Consistency between words and actions is a core principle at Crowe Vietnam. We are committed to delivering exactly what we declare or promise to our clients, partners, employees, and stakeholders. We uphold strong business ethics and always prioritize the common good, never compromising our commitments or harming others’ interests for personal gain.
Compliance
We are firmly committed to strict compliance with the law, and we absolutely refrain from any unlawful or fraudulent activities. We implement stringent and effective control measures to prevent and deter any misconduct, ensuring transparent operations and adherence to ethical standards.
Efficiency
We place a strong emphasis on efficiency and optimization in all our operations, aiming to achieve objectives using the most appropriate methods, timelines, and resources. We continuously improve our service delivery processes and actively apply technology including digitalization, artificial intelligence, and big data to enhance operational efficiency and deliver an exceptional client experience.
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Seminars
With the aim of delivering exceptional services to our clients, Crowe Vietnam regularly organizes in-person seminars and online webinars featuring insights from our experienced professionals and esteemed guest speakers.
Note: The seminar schedule below is subject to change.
Overview of Crowe Vietnam
Why choose us for this service?
Choosing the right service partner is a key factor in ensuring both effectiveness and peace of mind. Here’s why Crowe Vietnam is the trusted choice for you.
Crowe Vietnam is an official member of Crowe Global, a Top 10 global network in audit, accounting, tax, and business advisory services. This ensures international-quality standards in managing corporate legal documents and administrative activities.
The Corporate Secretarial Services at Crowe Vietnam are delivered by a team of highly experienced professionals with deep expertise in Vietnamese laws, enabling clients to fully comply with legal requirements, mitigate risks, and enhance corporate governance effectiveness.
Crowe Vietnam offers corporate secretarial services through a professional, clear, and flexible process, ensuring that administrative and legal procedures are completed accurately and timely. This allows businesses to focus on core operations and optimize governance efficiency.
We guarantee strict confidentiality of client information and documentation. All records, minutes, and legal documents are rigorously managed and safeguarded in compliance with international standards and Vietnamese laws.
With the support of the Crowe Global network, Crowe Vietnam provides seamless and efficient corporate secretarial services, promptly addressing global client needs, particularly beneficial for FDI and joint-venture enterprises.
Crowe Vietnam delivers corporate secretarial services at reasonable and transparent fees, optimized based on specific requirements and workloads, helping businesses save costs while ensuring exceptional quality.